9/12/2012 MINUTES FROM WORK NIGHT & MEETING

9/12/2012 MINUTES FROM WORK NIGHT & MEETING




MEETING WAS LED BY CRYSTAL, AMBER AND JAMIE



SIGN IN: parents will automatically be given two hours of time for each work night they attend. If both parents attend, they will get 4 hours.



VOLUNTEER HOURS: the board had wanted the sign ins to be in the individual teachers rooms. Jamie explained that the sign in volunteer hours book will continue to be in the office, above Yvonne.



H20ASIS: we did pull the names of the two tickets to H20asis - Amber will contact the winners.



TREASURER: Amber discuss money and collected any monies from families that were there and able to pay.



MEETINGS: we did discuss that the board will have 4 brief meetings, combined with work nights, yearly.



WORK NIGHTS: will happen monthly, but meetings will not. Each parent who helps with work night will be given two hours of volunteer time.



FOOD AT MEETINGS/WORK NIGHTS: parents REALLY like the idea of food and it's helpful for everybody who shows up. We will implement a ticket taker who will collect $5/family for food. This is a steal of a deal!



SECRETARY: position is open – Jamie has done it for 3+ years now. I announced it at the meeting and there were, surprisingly, MANY people open to taking the position over. I will be more than happy to help to transition the new secretary through the next few months.



ELECTIONS: All participants were informed that elections would be held in the spring and to start thinking about what they wanted to do / what position the want for the forthcoming 2013 board.



SIGN UPS: we did put out sign up logs for every single upcoming event and asked parents to please volunteer their time.



OPTIONAL WEBSITE: http://susitnaoptional.org


ANNOUNCEMENTS/BLOG: http://www.susitnaoptional.org/blog/blog.php


CALENDAR: import on your smart phone

http://www.susitnaoptional.org/calendar/calendar.html



I think that’s everything. Please let me know if I need to make an addendum to these minutes.



Jamie, SOPG secretary

09/08/2012 board meeting minutes

Notes from the board meeting 9/8/2012






DUEs: there are approximately 22 families who have not paid their

dues this year. Amber intends on getting Kim & Yvonne involved from

the get go as some of these families have never paid their yearly dues

and are now in 5th grade.





BOARD MEETINGS: The board will have FOUR meetings yearly, these will

be either by themselves or combined with the monthly work nights.

DUES will be explained.





WORK NIGHT 9/12/2012: we have a work night Wednesday plus a meeting.

TEACHERS: please inform your families of this meeting as the board

does not have a working email list for 2012-2013 at this point.





9/12/12 SIGN UPS: the board meeting will be less than 20 minutes

long on 9/12/12 – the rest of the evening will be work night. All BOD

will be there and parents are encouraged to attend to ask questions,

sign up for all forthcoming events and to get their hours in. Crystal

will have a brief agenda and all sign up sheets.





5TH GRADE TRIP: the board wants to know the total cost of the 5th

grade trip so we know how much to budget when helping to pay for this

trip. Last year the total was about $800.





PIZZA AND SNACKS AT MEETINGS: will happen no longer as we spent

approximately $800 for this expense and it did not increase the number

of parents who were involved.





ELECTIONS: we will have elections this year. We will need to start

this discussion with potential replacements ASAP – as all BOD would

like to have their replacement shadow them so they can be taught some

of the harder things – especially Amber’s position. All current board

members will have fulfilled two or more years and our terms have ended

after this year.





HOURS: each family is supposed to put in 35 hours / year. Crystal

will confirm, but it is believed that Bonnie will tally the numbers.

Jamie is making a sign up sheet for hours that will be hung by each

teachers white board of jobs. We think this will be easier for the

parents and less bulk on the main office countertop.

December 2011

DECEMBER


Fri. Dec 2 Project Day

Fri, Dec 9 K/1 Learning Lunch: Gingerbread Houses

Fri. Dec 16 End of 2nd quarter NO SCHOOL

DEC 19-JAN 2 WINTER BREAK

November 2011

Tues. Nov 8 Parent Work Night

Friday, Nov 11 Intensives

Fri. Nov 18 Thanksgiving Feast

Fri, Nov 18 K/1 Learning Lunch

Th/Fri Nov 24/25 Thanksgiving Holiday

PACT 9/23/2011 - WOOHOO!

This PACT (Sept. 23rd) is a go. It will be from 1-3 p.m. The kids will have recess and then lunch. This follows their lunch time. The Blackhawk will be landing at 12 p.m. I will have markers for it on the ground behind the school. I have coordinated with Mrs. Bautista to have all recesses for the day inside. This will allow us to have the back yard to ourselves. I have also secured the Multi-Purpose Room and a mobile speaker system. The MPR will be in case of inclement weather. It's supposed to rain all week and be sunny on Friday (fingers crossed). Here is the timeline for the event:
12 p.m.-Helicopter lands

12:30 p.m.-Humvee arrives

1:00 p.m.-Parents and children meet behind the school (directed by me)

1-1:45-Soldiers will give speeches about their vehicles and their mission, then question and answer time

1:45-2:45-Students and parents will be able to see vehicles and, go in them, take pictures, etc.

This will be done orderly (K/1 will be on Humvee first)  (2/3 will be on Black Hawk first) (4/5 will be on playground while waiting)

2:45-3:00-Mrs. Bautista will have the entire school outside against the building to watch the helicopter take off at 3 p.m.

Humvee- K/1, 4/5, 2/3

Blackhawk-2/3, K/1, 4/5

Playground-4/5, 2/3, K/1

These will be 20-25 minute groups. I will use the loudspeaker to change to groups. Please have the parents stay with their children throughout the entire time.

I will be at the school at 10 a.m. to set up. Instead of moving the chairs from the MPR outside, please have the parents bring blankets for the kids to sit on. The landing site on behind the school may change, and we won't have time to adjust the seats. Because of this, I will not need volunteers to run the stations. As long as the parents watch their kids (I understand some parents will not be there) we will be fine. I will handle the changing of the stations by giving out specific instructions before the presentation begins.

D.J.

PS. Please get the information to the teachers, so that they can get it to the parents. Thank you.

PSS: Also, parents need to arrive no later than 1230. Might be cool if they have lunch with their kids

AUGUST & SEPT 2010 DATES TO REMEMBER

Mon. Aug 15 Back to School Ice Cream Social

o Time: 5-6pm

o Bonnie will obtain 500 ice creams



Tues. Aug 16 1st day of school Grades 2-5



Mon. Aug 22 1st day of school Grades K-1

o Kris & Jamie will coordinate



SEPTEMBER



Mon. Sept 5 Labor Day NO SCHOOL



See email Open House (tentative 9/7)



Fri. Sept 9 Fall Bike Trip

o Wager's & McMillians will coordinate.

o Sara has procured the Goose Lake picnic area she just needs to get the permit from Parks & Rec



Tues. Sept 13 SOPG Meeting

o H2Oasis drawing

o Pizza

o Parent work night



Fri. Sept 23 PACT

o DJ will coordinate



Fri Sept 23

o k/1 Learning Lunch: Portfolio Creation

o Lucinda & Brit will coordinate with families

SOPG Weekly Update: April 4-8

Here’s what’s happening this week at your Susitna Optional Program:

Monday, April 4
3:30-4:30pm - Chess Club for Beginners
4:00-5:00pm - Susitna PTA Meeting

Tuesday, April 5
SBA Reading Testing - Grades 3-5

Wednesday, April 6
SBA Writing Testing - Grades 3-5
3:30-5:00pm - Chess Club for Intermediate/Advanced

Thursday, April 7
SBA Math Testing - Grades 3-5

Friday, April 8
2:50-3:20pm - Optional Community Meeting in Sarah's Room
6:00-8:00pm - 4th Annual Sock Hop Dinner Dance

Have a great week and we'll see you at school!